Privacy Policy


The website is maintained through a partnership between the Virginia Department of Education(VDOE) and Old Dominion University’s Center for Implementation and Evaluation of Education Systems (CIEES). This website is intended to provide the public with readily available information related to the VDOE’s Office of Student Services and statewide student services programs. Users are welcome to download material displayed on this site for non-commercial purposes only, provided they retain all copyright and other proprietary notices contained on the materials. The contents of this site may not be used for commercial purposes, without the written permission of the Virginia Department of Education.

Some of the resources on this site were developed and contributed by educators and others outside the Virginia Department of Education and CIEES. These materials are provided on this site as a courtesy to assist educators in sharing resources; any information borrowed from this website and incorporated into any educational program, materials or curriculum does not indicate that the Virginia Department of Education or the CIEES was involved in the production of, has reviewed, or has endorsed the aforementioned educational program, materials or curriculum.

Pages on this site provide links to other sites that are not maintained by the Virginia Department of Education or CIEES. These links are provided as a convenience for persons who visit our website. The VDOE and the CIEESare not responsible for the contents of any off-site pages or any other sites linked from this site; therefore, the department does not guarantee the accuracy, completeness, usefulness, or adequacy of any resources, information, products, or process contained in any website linked directly or indirectly to our site.

Virginia Department of Education or CIEES staff do not give legal advice, or interpret the law for members of the public. Information is provided as a service and is not intended as a substitute for the advice of legal counsel.

Finally, any communication or material transmitted to this site by electronic mail or otherwise, including any data, questions, comments, suggestions, or the like is, and will be treated as, non-confidential.

Privacy Policy

Virginia Law

We protect our records in accordance with our obligations as defined by applicable Virginia statutes, including, but not limited to, the Government Data Collection and Dissemination Practices Act, Chapter 38 of Title 2.2 of the Code of Virginia (§ 2.2-3800 and 2.2-3803), Administration of systems including personal information; Internet privacy policy; exceptions Code of Virginia, § 2.2-3803, the Virginia Freedom of Information Act § 2.2-3700, et seq., and by any applicable U.S. federal laws. Any personal information that is collected and retained is maintained in compliance with statute.

Information Collected

This website collects only the minimum amount of information needed to provide services. If you do nothing during your visit to thiswebsite but browse or download information, we automatically collect and store the following information about your visit:

  1. The Internet domain and IP address from which you accessed our site
  2. The type of browser and operating system you used
  3. The date and time you visited this site
  4. The pages visited; and
  5. If you arrived from another website, the address of that website.

The information collected is used to improve the content of our Web services and to help us understand how people are using our pages. The information in our web logs is not personally identifiable, and no attempt is made to link it with the individuals that browse our website.

If, during your visit to this website, you send us an email message, we will collect the email address and contents of the message, including audio, video and graphic information formats you send us. This may be to respond to you, to address issues you identify, to further improve our website or to forward your message to another agency for appropriate action.

We do collect personal information directly from individuals who volunteer to subscribe to our services, complete forms or participate in surveys. We only collect, retain and use personal information where we believe it is essential to administer our business and to provide products, services and other opportunities requested by our customers.

How the Collected Information is Used

Your input is used to improve the content of our web services and to help us understand how people are using our pages. Routing information is used to send requested web pages to your computer for viewing. Transaction routing information is used primarily in a statistical summary format to assess content and server performance. We may share this summary information with our business partners when needed.

We may keep your information indefinitely, but we ordinarily delete routing information regularly after the web page is transmitted. However, on rare occasions when a “hacker” attempts to breach computer security, logs and any other relevant information in our possession may be shared with law enforcement agencies.

Optional information is retained in accordance with the records retention schedule at the Library of Virginia. Under the Virginia Freedom of Information Act (FOIA), any records in our possession at the time of a “Freedom of Information Request” might be subject to inspection by or disclosure to members of the public. However, identifiable personal information will be removed prior to such release in accordance with FOIA.

Restrictions on the Disclosure of Customer Information

We do not sell or rent our subscribers’ information to any outside company or organization. We do not reveal specific information about users or other personally identifiable data to unaffiliated third parties for their independent use, except if required to do so by FOIA or other law.


“Cookies” are small files either stored on a server or sent back to a visiting computer. In certain applications user information is stored as cookies, which are then sent back to and stored on the user’s computer. Some sections of the website use cookies to customize the information presented to you. Cookies are also used to aggregate site usage information to help us improve our users’ experience.

Accessibility Policy

The Virginia Department of Education and the CIEES are committed to ensuring equal access to information on its website to all people with disabilities. At a minimum, this web site meets W3C’s Web Content and Accessibility Guidelines 2.0 (WCAG) Level AA.


Copyright 2020 Virginia Department of Education, all text, photographs and images, except as noted. Use of the above-stated material on this site requires permission from the Virginia Department of Education.